CWFLEET Presentation Submission








Call for Presentations!
CWFLEET, presented by CPOA, is launching a Call for Presentations. CWFLEET is the reimagined and retooled format of the original COPSWEST. This new format will focus solely on contemporary or emerging issues confronting fleet managers, procurement specialists, analysts and maintenance supervisors. All completed submissions will be peer-reviewed and the CWFLEET 2020 educational program will be announced to the public in June.

Below are a series of frequently asked questions regarding the following topics:

Call for Presentations process.

Q: When does the Call for Presentations open for CWFLEET 2020?
A: The Call for Presentations opened March 1, 2020.

Q: What is the deadline to complete a submission?
The Call for Presentations will close on May 1, 2020. If you would like to be notified when the CWFLEET 2021 Call for Presentations opens next year, please join our email list.

Q: What topic should I submit for consideration for CWFLEET 2020?
A: The CPOA is looking for a wide array of fleet related topics that are innovative, engaging, inspiring, and informative for police executives and department personnel from across the West. CPOA’s goal is to offer relevant, timely education and training to help attendees do their jobs more effectively and make their agencies more successful. Event attendees are interested in hearing fleet-specific training. First-hand perspectives provide insight. Proposals should address contemporary or emerging issues confronting fleet managers, procurement specialists, analysts and maintenance supervisors. Some current topics for 2020 to be considered are: Vehicle leasing; Fleet’s growing role in creating Smart Cities; Maximizing equipment’s versatility; Optimize parts and inventory management; Technology integration; What is new in mobile technology; Advances in fleet management software; OEM updates and insights; Hybrids and what they mean to the fleet department; Other relevant fleet management related sessions

Q: What information is required?
A: The following information is required in order to submit a presentation proposal and to be considered for CWFLEET 2020: Title of Presentation Speaker/Presenter Information; Presentation Description; Learning Objectives (top 3 takeaways) Methodology Track/Topic/Audience; Speaker Information Required: Name, Agency/Organization, Title, and Email

 Q: What should I write for Learning Objectives?
A: Well-developed learning outcomes are participant-oriented, observable, and measurable. Describe the skills, knowledge, and/or learning outcomes participants will be able to demonstrate as a result of this activity. (For example: At the culmination of this session, participants will be able to…) You should describe your learning outcomes using action verbs.

Q: What is Methodology?
A: Methodology refers to how you will present the information (i.e. Power Point slides will be used to cover key points and create class discussion; video examples used to provide an understanding of the learning objectives; exercises to increase learning points in the presentation; etc.). Use this area to also explain how your information was formulated and your sources (i.e. case studies, interviews, research, etc.).

Q: Can I choose more than one topic?
A: If your presentation covers multiple topics in detail, you should select all that apply.

Q: What happens if I do not have all the required information to complete my proposal?
A:  All proposals must be complete in order to be considered. Any proposals left “Incomplete” will not be considered for CWFLEET 2020.

Q: How can I be sure the information I type will not be lost?
A: All information should be created and saved as a word processing document (such as Microsoft Word) prior to beginning the online submission process. Information can then be pasted into the appropriate fields on the web. Be sure to click the ‘Submit’ button to ensure the information is not lost.

Q: Do I have to submit my presentation proposal online?
A: Online submission of proposals is required. 

Q: Do I have to have an email address to submit online?
A: Yes, confirmation and notification will be done via email. Please use an email address you check regularly.

Q: How will I know if my proposal was submitted successfully?
A: Once you have finalized your submission, an email confirmation will be sent to you confirming receipt of the presentation proposal. Before you submit your proposal, please make sure all steps have been completed, including the last step by checking the box to finalize your presentation proposal.

Review process
Q: What is the review criteria for presentations?
A:All presentations are peer-reviewed by CPOA staff and CWFLEET committee members. Reviewers will consider the following: Does the topic address a contemporary law enforcement issue? Can the presented information apply to different-sized agencies and a diverse audience? Is the topic unique and information not available through other sources? Is the course description clear and concise? Can attendees easily tell what to expect by reading it? Are the learning objectives clear and can be met in the allotted time? Are the proposed speakers qualified to instruct the workshop topic? If the presentation is focused on a specific audience, is there a proposed speaker from that audience? For example, is an attorney speaking in a Legal Officers workshop or a law enforcement executive speaking at an executive level session? The audience wants to learn from its peers and gain first-hand knowledge from those who have experienced the material or information presented.

Q: When do presentations take place?
A: Educational programming is conducted Monday – Wednesday, October 26-28, 2020.
Submission of a proposal is a commitment that the speakers will be available to speak on any conference day and time as assigned by CPOA staff.  The CPOA has limited options to accommodate speaker conflicts.

Q: If accepted, how much time will I be given to present?
Most workshops are 60 minutes long. Lite Bite sessions are 20 minutes long. In the Call for Presentations you may select the length of your presentation. 

Q: Can I promote any products or services during my presentation?
A: No, CPOA does not allow the promotion of products and services during educational sessions. Speakers can talk about products and services that have been used to solve a problem or address the presentation topic. Whenever possible presenters should suggest alternative products and services as well. 

Q: When will I know if my presentation has been accepted for CWFLEET 2020?
A: The submitter will receive notification from the Conference Program Manager by May 1, 2020.

Q: If my proposal is accepted, will I receive any compensation for presenting at CWFLEET 2020?
A: CPOA does not pay speakers or reimburse for travel or hotel expenses.

Q: How are workshop rooms set up? What audio-visual equipment will be available for my presentation?
A: All workshop rooms will be set theater style to maximize seating. There may be a few rooms with limited classroom seating in the front of the room. Additionally, the following AV equipment will be set in each room:(1) podium. Power and technology connection for speaker provided computer (1) wireless presentation mouse (1) podium microphone (1) screen (1) LCD projector. All selected presenters will be required to provide an AV needs form. Any additional requests will be considered at the discretion of the Conference Program Manager and the availability of such resources.

Q: I have never presented at a CPOA event before. What is expected of me?
A: CPOA members invest a considerable amount of time and expense to attend the event. For these reasons, CPOA works hard to ensure each and every event at the show realizes its full potential. Our members expect: Presenters will prepare for their event prior to arrival. Presenters have a significant knowledge and expertise of the subject area and have sufficient presentation skills to effectively communicate. Presenters will engage the audience. The greatest success you can have is to inspire your audience, so they come out of the presentation buzzing with thoughts and ideas. You never get a second chance to make a first impression. Engage your audience as quickly as possible. Presenters will not engage in commercial presentations of their organization. Presenters will be conscious of the time limitation of their presentation. Presenters will not simply read directly from written statements. Presenters understand that materials provided for a CPOA event become the property of the CPOA (for placement on, or use in other educational activities of the association). If you do not see your question answered above, please contact Cindi Williams, CWFLEET Event Manager.

Finding products, services, and experts is easier than ever with our Solutions Theater on the show floor. Speakers will offer best ideas, tips and insights to make policing simpler, more effective, and safer by sharing data, case studies, and quality information in this information only environment. Scheduled every thirty minutes during show hours you won’t want to miss the tools being shared.